This position represents LAUNCH internally and externally in a positive and professional manner. This position is primarily responsible for: performing the compliance requirements of onboarding our associates; the administrative duties of the Renton, Washington office; and assisting in weekly payroll activities.
They are experienced in handling a wide range of administrative duties, are exceedingly well organized and flexible. They are able to function effectively in a variety of roles within a dynamic environment under minimum supervision following the Corporate policies, procedures and guidelines.
The Renton Compliance and Office Administrator will have daily communication and coordinate with Corporate (Oak Brook, IL) staff as well as various client locations.
ESSENTIAL DUTIES & RESPONSIBILITIES
Perform various payroll, compliance and human resources functions
-Assist payroll in the weekly payroll process
-Perform all compliance requirements for new hires as directed by the Corporate -Compliance and HR Departments
-Develop and maintain all corresponding files as require
Provide general administrative support to the LAUNCH staff which would include:
-Greeting and interacting with guests
-Answering and managing incoming telephone calls
-Maintaining records as required
-Assist with travel coordination
Perform general office / facilities management duties which would include:
-Manage the inventory of office supplies, ordering as needed and ensuring costs are managed
-Maintain a neat and organized office environment
-Assist Corporate IT to maintain equipment inventory and procurement
-Manage various vendors (telephone, internet, utilities, building management)
KNOWLEDGE, SKILLS & ABILITIES
-Self-starter who can drive accomplishments, with strong organizational skills
-Strong ability to build rapport for both internal staff and clients / customers
-Strong influencing and reasoning skills
-Excellent interpersonal skills, both verbal and written
-Compliance experience preferred
-Excellent spelling and grammar skills
-Meticulous approach to work with an eye for detail
-Ability to maintain high-quality work and meet strict deadlines
-Strong technical skills; proficiency in Microsoft® Word, Excel and PowerPoint
-Ability to adhere to LAUNCH’s Mission and Values
MINIMUM EDUCATION / EXPERIENCE / QUALIFICATIONS
1. Must be 21 years of age
2. Must be able to work independently
3. Previous experience in a regional office preferred
4. Associates degree preferred
5. Experience in a regulated compliance position
6. Comfortable talking on the phone